PTA Meeting Minutes
March 15, 2007
Meeting commenced at 6:42 pm
Board attendance: Gary Goldsborough, Nancy Sur, David McIlhenny, Robyn Lipsky, John Wong
Review of prior minutes
Nancy Sur read the minutes taken in February
Approval of the minutes moved by John Wong and seconded by Gary Goldsborough, with a unanimous approval.
Total cash for the PTA are $170K, with restricted funds of $65K
Green Zebra – 4575 sold, but not yet paid for – 1,830 profit vs. Entertainment book profit of $4500 from prior year ($305 sold this year). Suggestion made that we promote both equally, or Entertainment book more.
Concern expressed that Green Zebra not as usable, maybe somewhat elite in terms of products, services featured.
Agreed that Anne Vollen should be consulted on plan for next year.
Anticipating 6th and 8th grade Outdoor Ed scholarship requests.
Total income – we are at 56% of our target prior to Mayfair and Auction. We are at 54% of our expenses for the year. We’re 81% through school year.
PTA membership money collected is equal to last year.
Suggestion made to send out Wishing Tree appeal in Wed envelope to appeal to anyone who may not be attending Auction. Dave McIlhenny is coordinating Wishing Tree appeal.
Took assignment of a lease for Scott campus copy machine. Not being used currently. Dave has tried to get us out of lease, but buy out cost is $7,000. Exploring how to get out of lease (34 mos.). Mr. Hack will see if there are other schools that would like to take over lease. Idea of Craig’s List to find someone who would like to assume lease. Dave will obtain copy of the lease. Robyn offered to review lease for a way out.
Greening Committee Report
Putting together request for proposal to 4 firms
Selection committee to interview firms. Target date for selection is mid-May.
Presentation made to faculty on progress and to seek feedback. Faculty concerned about preserving as much of the current yard as possible for PE purposes. Will review plan with Karen Hadley one more time.
Committee to examine budget, which appears to be low for the scope of work. $125K is the total allotted currently, Committee to develop phasing plan to pay for any overages.
Cow Palace Home and Garden Show – SFUSD will have a Green Schoolyard exhibit. One of last year’s quilts will be displayed. Pots being made for display which will be auctioned at Starlight Auction.
Auction Committee Report
Lot of donations coming in in recent weeks.
Live auction items count up to 38 (including quilts).
Catalog to be produced next. Some items coming in still.
Alcohol permit to be obtained March 16.
Jim Thirtyacre tracking RSVPs. Angels list to be readied for inclusion in catalog.
Carol Maxwell introduced a non-profit - Northern California Music and Art Culture Center – offers music and art lessons for school-aged kids. Offering free classes to Lilienthal kids. Would like to partner with CL in an official way to have Carol coordinate as a representative of the PTA. Will donate to PTA $400/month for 9 months. Gary Goldsborough moved to approve. Ed seconded. Motion carried.
Request made to delay nominations for new PTA Board officers to give parent body more opportunity to nominate.
Gary will put a nomination form/stand-alone flyer in the Wednesday envelope. Nominations will be made at April’s meeting.
Ed raised the point that there is insufficient communication between PTA and teachers’ needs. Asked that Karen Hadley and Amanda Bloch be invited to present a “wish list” at the next PTA meeting. Teacher needs would be funded by June, rather than waiting for September and room parent volunteers, etc. Suggested parent liaison to help teachers get what they need across grades.
Suggested that room parents designate specific parent PTA attendees from each class as a way to take some of the responsibility off of the staff and teachers. Ed will be the interim PTA rep to staff/teachers.
Mr. Hack announced completion of academic plan and budget, and thanked parents and faculty for participating.
5 goal areas – to be discussed at next PTA meeting.
District has maintained budget for next year. Increase in Arts and Library funding from Prop H money. Instrumental music education will also be increased. Also additional funding for Athletics.
CL had soccer coach and volleyball team this year for first time. Funding will enable this to continue.
SF Honor roll parade on Saturday, March 31. Participation is based on GPA. A parent must attend with kids.
Total cost to replace bridge $1513 vs. original estimate of $1391. John Wong moved to approve the additional $122. Robyn seconded. Motion carried unanimously.
Working on Middle School core values. Need more of a balance between consequence and reward. Site plan calls for renewed funding for program. Requesting $40/month to fund some additional reward/incentive awards for good behavior. (e.g., Jamba Juice, Borders gift cards)
Construction on Scott on schedule. Planning to move teachers on 2nd floor down the hall during Spring Break. East side of building will be closed off and worked on. Elevator will not be complete yet. Mr. Hack working on getting walls painted before move. Upstairs will be done by May 22, according to schedule.
Gary suggested workmen address the quilt hanger set ups in the halls.
Latest car wash very successful. Planning to run 4 a year—once a quarter.
John Wong called to adjourn the meeting at 8:10 pm. Gary Goldsborough seconded. Meeting adjourned.